'My Child at School' (MCAS) Portal

How to Access MCAS

Step 1:

Download the ‘My Child at School’ app by Bromcom from the Apple or Google Play store. Click here or scan the QR code with your phone camera to be taken to the ‘MCAS ‘app.

You will then need to download the app.

Step 2:

Grant permission to enable notifications when you see the prompt; this will ensure you receive alerts from the school. 

Termly Clubs Overview of MCAS

There are 4 core Club sessions available to book for each weekday on the ‘My Child at School’ (MCAS) portal.  By booking, you are signing your child up to attend for the entire term.  The daily sessions available are as follows:

 

- Termly Early Risers + Breakfast Club 07:30-08:30hrs

- Termly Breakfast Club 08:00-08:30 hrs

- Termly ASC bookings 15:30-16:30hrs

- Termly ASC bookings 15:30-18:00hrs

 

Please note: If you wish to book breakfast club from 08:00-08:30 in combination with ASC until 18:00 each day for 5 days of the week, the best value option is to book the “06 Termly Clubs Package” (the last option in the MCAS selections) at a termly price of £963.

Bookings can be made in one of 2 different ways. 

Either: 

- Via the MCAS app 

or 

- On the MCAS web browser 

Don’t forget that an extra step is required to book Top-Up activities!

How to Book Core Clubs 

To Book on the MCAS App

1. Log into your MCAS app.
2. Navigate to the ‘My Child’ home screen.
3. Click ‘Breakfast and After School Care’.
4. Click ‘View Details’ of the club session which you wish to book.
5. Click ‘Add to basket’.
6. Click ‘Checkout’.  When you reach the checkout page, you will see ‘Choose your preferred payment method’. 

How to Pay:

- By default, the payment method will show ‘Debit/Credit Card, Apple Pay, Google Pay’.  If    you wish to pay by this means, add your address and click ‘Next’ at the bottom.  You can    then enter your card details and click to ‘Make Payment’.

- If you wish to pay by tax free childcare or childcare vouchers, you need to click in the box   where ‘Debit/Credit Card, Apple Pay, Google Pay’ is displayed.  The option to select ‘Offline Payment’ will then become available.  Select this option and press ‘Next’.  Your   order will be placed and you can set up payment to school via vouchers or tax free childcare. 

To Book on the MCAS Website

1. Visit the ‘My Child at School’ parent login webpage by clicking HERE. 
2. Login and navigate to ‘My Child’.
3. Select ‘Breakfast and After School Care’ from the left-hand grey menu.
4. Click on the session that you wish to book.
5. Click ‘Add to basket’.
6. Click on the shopping trolley icon at the top of the screen.
7. Select ‘Checkout’.
8. The sessions you have chosen will be listed.
9. Click on the green ‘Checkout’ button above the items.
10. In the ‘Payment and address details’ section, depending on how you wish to pay, select either ‘Offline Payment’ or ‘Debit/Credit Card, Apple Pay, Google Pay’.  

- To pay by ‘Debit/Credit Card, Apple Pay, Google Pay’.  Add your address and click ‘Next’.     You can then enter your card details and click to ‘Make Payment’.

 - If you wish to pay by tax free childcare or childcare vouchers, select ‘Offline Payment’.    Select this option and press ‘Next’.  Your order will be placed and you can set up payment   to school via vouchers or tax free childcare.

How to Book a Top Up Activity

Only activities which are applicable to your child’s year group will be visible to you in MCAS.  

Externally-run top up activities (Gymnastics, Scrumys, Speech & Drama, Judo and Tennis) will show as having a price of ‘Free’.  This is because payment must be made directly to the provider and not to Waverley as per the ‘Waverley Clubs’ booklet.  However, it is important that you book these clubs via MCAS too so that we know your child will attend.  

Booking a top-up activity via the MCAS app

1. Click on the ‘My Child’ home screen.
2. Navigate to the ‘Specialist Clubs with a Top-Up Fee’ section.
3. Click ‘View Details’ of the session which you wish to book.
4. Follow the instructions as described above for booking a core club.

Booking a top-up activity via the MCAS website

1. Navigate to the ‘Specialist Clubs with a Top-Up Fee’ section accessible from the grey menu on the left-hand side of the web page.
2. Click on the session you would like to book.
3. Click ‘Add to basket’.  
4. Follow the instructions as described on the previous page for booking a core club. 

Ad Hoc Clubs Overview

There are 4 core Club sessions available to book for each weekday on the ‘My Child at School’ (MCAS) portThere are 4 different ad-hoc sessions available to book for each weekday on the ‘My Child a School’ (MCAS) portal.  These are as follows:

• Ad-hoc ASC 15:30-16:30hrs

• Ad-hoc ASC 16:30-18:00hrs

• Ad-hoc Breakfast club 07:30-08:00hrs

• Ad-hoc Breakfast club 08:00-08:30hrs

Please note that if you wish to book ASC from 15:30 – 18:00 you would have to make a booking for both the 15:30-16:30 and 16:30-18:00 sessions.  The same applies if you wish your child to attend breakfast club from 07:30-08:30; you would need to book both breakfast club sessions for the particular day(s) in question.

Bookings can be made in one of 2 ways. 

Either: 

- Via the MCAS app (see Option 1 on page 2)

or 

- On the MCAS web browser 

 

Click HERE to download a pdf of instructions for booking ad hoc sessions on MCAS. 

How to Book an Ad Hoc Session 

To book an Ad Hoc on the MCAS app

1. Log into your MCAS app.
2. Click ‘Breakfast & After School Care’.  Please note that if you have already previously booked the session, it will be visible in the ‘Enrolled’ tab as opposed to the ‘Available’ tab.  
3. Click ‘View Details’ of the session you wish to book.
4. Scroll to the calendar at the bottom of the screen. 
5. Navigate to the correct month with the arrows above the calendar and click on the day(s) you would like to book – you can select multiple days across multiple months at one time.  
6. Once you have chosen the dates you wish your child to attend, click on the ‘Enrol to Selected’ button.  You will get a message saying. ‘You’re about to enrol your child into ‘X’ session(s). This will create a balance of £x, which you can view in the Outstanding Payments page’. 
7. Click ‘OK’.
8. The date you have booked will now show as green in the calendar.
9. How to Pay:

 

o Navigate to the ‘My Child’ home screen.

o Click ‘Outstanding payments.’

o Click the ‘Balance’ tab and you will see the outstanding balance as a negative figure.

 

Either:

o If paying by card via the MCAS app:

              1) Click on the outstanding balance.

              2) Click the ‘Top Up Balance’ button. 

              3) Enter the amount due and then click ‘Add to Basket’ followed by ‘Checkout’.

              4) Add your address and click ‘Next’.

              5) Enter your card details and click to ‘Make payment’.

Or:

o If paying by tax free childcare or childcare vouchers, arrange to transfer the correct amount across to the school and we will mark the sessions as paid once payment has been received.

Click HERE to download instructions as a pdf.

 

To Book an Ad Hoc via the MCAS website

1. Visit the ‘My Child at School’ parent login webpage by clicking HERE. 
2. Login and navigate to ‘My Child’.
3. Select ‘Breakfast and After School Care’ from the left-hand grey menu.
4. Click on the session you wish to book (this will either be in the section titled ‘Available Wraparound Care Clubs’ or, if you have booked this session before, will be in your ‘Child’s Wraparound Care Clubs’).
5. Scroll to the calendar at the bottom of the screen.  
6. Navigate to the correct date with the ’Next’ arrow above the calendar and click on the day(s) you would like to book – you can select multiple days across multiple months at one time.  
7. Once you have chosen the dates you wish your child to attend, click on the ‘Enrol’ button.  You will get a message saying. “You’re about to enrol your child into x session(s). This will create a balance of £x, which you can view in the Outstanding Payments page”. 
8. Click ‘Proceed’.
9. How to pay. You will see the outstanding balance as a negative figure. 

 

Either: To pay by ‘Debit/Credit Card, Apple Pay, Google Pay’.  

 

1.    Click ‘Add to Basket’.

2. Enter the amount due and then click on the green button in the right-hand corner. 

3. Click on the Shopping Trolley icon in the top menu bar and click ‘Checkout’.

4. You will be taken to your Shopping Basket.  Click the green ‘Checkout’ button at the top.

5. Add your address details and click ‘Confirm & Pay’.

6. Enter your card details and click to ‘Make payment’.

 

Or:

- If you wish to pay by tax free childcare or childcare vouchers, transfer the 

correct amount across to school and we will mark the sessions as paid once payment has been received.

 

Click HERE to download ad hoc session instructions as a pdf. 

How to Cancel an Ad Hoc Booking

If you wish to cancel an ad-hoc session you will need to e-mail clubs@waverleyschool.co.uk. You cannot cancel the sessions yourself via MCAS. 

How to Book a Parent Teacher Consultation

• Log into your MCAS app.
• Click ‘Parents Evening’.  
• Select the Parent Teacher Consultation that you would like to book from the list. This will   display the name of your child’s teacher you would like to book an appointment for.  
• Click ‘Book’ next to the name of the teacher you would like to book with.
• You will be given a list of available times. Click on the appointment you would like to book - a tick will appear on the right hand side to confirm your selection.
• When you are happy with your selection, click ‘Done’.
• Your selected time will then appear in green next to the teacher’s name. 

If you wish to change or cancel a booking, please contact the school office on 0118 973 1121 option 2. 

Click HERE to download instructions on how to book a Parent Teacher Consultation as a pdf.